In every National & International sports event, opening and closing ceremonies are conducted. Various jobs have to be done like managing the inventories, checking whether all events are as per schedule etc. Various creative ideas have to be implemented in order to make a unique and attractive event.Team selection, sequencing, selection of appropriate cultural idea etc. are some important areas of ceremonies and cultural events department.
In city services and coordination, the individuals are required to coordinate with other departments in order to cater their need for services from the city. They are responsible for the off-venue services provided to the officials, players and organizers.
This department deals with the various electronic equipment used for the event in order to carry on efficient communication. Individuals are expected to manage all electronic and technical equipment used at the event and make them available whenever required.
This job is strongly related to making easy availability of tickets to the people and making various ways open for them to get a ticket. It also puts a responsibility to maintain an account of tickets i.e. current and advance booking, general and special and V.I.P. passes etc. Finally, all this is to be reported to the Finance Department.
Merchandising means sales promotion. It includes marketing and advertising the team, sponsors or the event. Merchandising of official apparel, equipment, bags etc. are some jobs in this department. It is not like a normal marketing activity but a very practical and knowledgeable affair.
Sponsorship:
As the name itself suggests, it is related to getting sponsorships from various companies, interested in investing in such a kind of event. It is a part of marketing but it is more result-oriented.
This profile includes preparing the budget and maintaining records of the whole event, keeping track of the ticket counter, preparing a detailed report of the expenses and incomes for the purpose of comparison and audit. It also deals with the salary and wages of the people engaged in this event. Procurement basically is the art of collecting and allocating money. It means allocation and apportionment of the revenues and cost to various departments. Also keeping aside money for specific as well as speculative purposes. Study and prediction of contingencies is also a part of this profile.
We can easily guess the profile of this job. It is managing the people coming in and going out. In simple words, checking the passes, identity proof if needed, communicating with the Organization department about the response of people and numbers in waiting.
Thorough medical checkup, dope tests of the players are to be carried out at intervals and the report is to be kept with the relevant authority. As well as the health habits of the players are to be taken care of. Good nutrition and a healthy diet should be given to them. For this purpose, an appropriate nutritionist, health therapist should be appointed and consulted.
NOC relations:
Obtaining a No Objection Certificate from appropriate authorities is the basic requirement of an event.
This job includes Reporting any protocol relating issue as observed in and out of the airports, railway stations etc. to the appropriate protocol coordinator Assist accreditation crew on a day to day basis to cater to service any immediate accreditation request by officials, athletes, VIP’s, and other functional area representatives
Informing media about the relative event and making its publicity on print or electronic media is the basic necessity of any event.
It is basically concerned with the outer look of the invitations or advertisement published.
It involves the print media i.e. the after drafting and pre-publishing. Hoardings, paper ads, banners etc are the print media that are to be designed perfectly. Care has to be taken in checking spelling mistakes, drafting, content, layout etc.
This department deals with the various electronic equipment used for the event in order to carry on efficient communication. Individuals are expected to manage all electronic and technical equipment used at the event and make them available whenever required.
It includes gate Security. Security at the venue, security of players etc. For this purpose, the selection of an appropriate security agency is important. Managing the mob and taking care of spectators is the basic responsibility of a security team. The security team works not only at the venue but while in travel also.
It involves management at the venue of the event. Venue management includes seat numbers management, place management, parking, entrance, time management etc. Availability of light, water, toilets, air, eatables etc. and other necessities of the sports event has to be checked.
It consists of the accommodation, hospitality and service provided to the players, officials and V.I.Ps and arranging site-seeing visits.
It mainly relates to the transportation of the sports material, equipment, players, officials and V.I.Ps from the place of accommodation to the venue of the event. Arrival in time and departure at a time is the key responsibility.
All departments mentioned above have volunteers assigned to them. The only difference is there is a manager for guidance and coordinators for giving instructions. The workload and level of responsibility are moderate. The main execution of the event is done by volunteers only.
